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Basic and Advanced RDM trainings
Technical RDM training


Basic and Advanced RDM trainings

Exploring RDM
Exploring RDM serves as a primer or a refresher on research data management (RDM) and is open to all Hasselt University and PXL researchers. It is an interactive workshop in which we will tackle all RDM-related matters throughout a research project’s lifetime. It is organized on a semi-annual basis.
Level: Basic


Wrapping up your research project: what about the data?
When wrapping up your research project, you should carefully consider the destiny of its most valuable outcomes, that are the data. In fact, most funders and institutions nowadays require you to archive your data properly, and even to make them publicly available unless legal, contractual, ethical or practical restrictions apply (“as open as possible, as closed as necessary”).

To enable you to meet these requirements, this workshop will introduce you to the wealth of existing data archives or repositories, the various pathways of sharing your data and the different ways to protect your research data whilst opening them up through e.g. access control and licences. In addition, you are invited to bring your own dataset to the workshop and to deposit it in a data repository of your choice under the guidance of a RDM steward.

Level: advanced


Eureka!: on finding and re-using secondary data
When starting your research project, you’ll spend a lot of time in the laboratory or behind your desk while generating new data. However, it might also be interesting and time-saving to re-use already existing, or so-called secondary data. This practical session will introduce you to a variety of platforms where you can find already existing data that you can re-use. By means of concrete examples, we will discuss various criteria to assess the quality of these secondary data in terms of their FAIR-ness (that is, Findability, Accessibility, Interoperability and Re-usability).

Level: basic


Technical RDM trainings

Data storage solutions (Google drive: Collaboration, Best Practices, Security & Safety, Data storage solutions)
In this session, we will highlight the differences between My Drive and Shared Drive with a focus on the advantages of Shared Drive compared to the My Drive environment. We will discuss the security measures that Google takes in the background. We will also inform you which recovery options (and limitations) there are, and we will provide information about the available data capacity, now and in the future. Finally, we show how you can cooperate with Google internal/external co-workers and how you can set up the access control for this. At the end of this session data storage solutions will be explained.
Level: Basic


File Versioning (manually and with changelogs)
The basics of how to structure your data by keeping different versions of your data will be explained. We will go deeper into the technique of semantic, manually versioning. You’ll learn how you can document the changes in your data in a semantic way using a changelog file. We will also handle some basic principles of how to structure and document your data: folder structure, file naming conventions. After this session, you’ll have the basics of how to make your data well structured and documented. This makes it easier not only for you but also for your future self and others to understand your data.
Level: Basic


File Versioning (with Gitlab, Git, SmartGUI) PART 1 and PART 2
This course consists of 2 sessions of 2 hours. In this course file versioning with Versioning Control Systems(VCS) will be explained. Git is the command line that will be used in collaboration with the Git repository Gitlab. SmartGUI is the graphic user interface that will make it easier for people who prefer to work with a GUI instead of command lines.
Level: Advanced
Remarks: If file versioning is new to you we recommend that you follow the basic course of file versioning where manually file versioning is explained.


Electronic Lab Notebooks (ELN) Electronic Research Notebook (ERN)
Do you want to digitize or document your data and collaborate in a secure and easy way? Then an ELN is a good option. 

An electronic lab notebook (ELN) is a handy tool for storing data in a secure environment and sharing it with your colleagues. It is a digital equivalent of the paper laboratory notebook in which data (protocols, documentation, descriptions/results of experiments, etc.) are stored for verification, future use, valorization purposes, etc. More info about ELNs can be found here.

In this session, the general functions and benefits of an ELN will be explained. We’ll go over the variety of different ELNs. Finally, we’ll discuss what you should take into account to choose a discipline-specific or general ELN.
Level: Basic


De-identification course (Anonymisation, Pseudonymisation)

This interactive workshop is an introduction to basic techniques and tools for protecting your (personal) sensitive data. In the first part, the differences between fully-identifiable data, anonymous and pseudonymised data will be explained. Subjects like techniques, tools and the protection model(K-anonymity, L-diversity, T-closeness) will be handled. You will also get the opportunity to try out these de-identification techniques in hands-on exercises. In the second part, we will handle different levels of access control( authentication and authorization) and best practices on passwords. Possible tools for encryption will be discussed. This second part will also be followed by hands-on exercises, during which you consider what measurements you have already taken and what can be improved.

Target group: Researcher support staff and researchers
Trainers: Hanne Vlietinck (Technical Data Steward), Philippe Moens(CID)
Level: Basic to advanced


SODHA Digital archive (Social sciences and humanities)

We would like to introduce you to SODHA, a brand-new digital archive, freely available for Belgian researchers active in the fields of social sciences and digital humanities. In light of the significant international trend around open science, SODHA anticipates on the Belgian demands concerning the safe preservation and access to research data of the social sciences and digital humanities. To researchers active in these fields, SODHA offers an overview of available (open) research datasets in Belgium, as well as multiple options for data retention and for opening up their valuable datasets. This brochure contains an introduction to the platform, a summary of the benefits the platform can offer to researchers and a description of the data that can be placed on the platform.
Level: Basic


Writing a Data Management Plan (for FWO and BOF)

This is a hands-on workshop during which each participant will write his/her own DMP for a current FWO/BOF project. The starting point will be an introduction to DMPonline and a walkthrough of the funder template. Next, you will be divided into small groups to work on the DMP, guided by an RDM steward.
Level: advanced
Remarks: the session is open to all researchers, but you will get the most out of it if you have a specific FWO/BOF project for which you have to write a DMP.


Castor EDC
Electronic Data Capture Platform for clinical data 

Do you want to learn more about using an efficient tool to capture data for your clinical research? Then Castor EDC is the right choice. It can be used to store study data in an ICH-GCP and GDPR compliant way. In this hands-on session, the use of Castor as an electronic data capturing (EDC) system in clinical research will be illustrated. You will learn how to set up an electronic case report form applied to your study data, create and send surveys to study participants to be completed directly into Castor, randomize subjects, etc. There will be sufficient time to try out Castor EDC yourself.  More information about this program and its security guarantees can be found on the website
Level: Basic


How to comply with your funder’s mandate on Open Science
In this session, we will explain how researchers can fulfill the Open Science requirements of the Flemish research funders (FWO, BOF, BELSPO, VLAIO) and the European Commission. We will focus on the Data Management Plan (DMP), FAIR data, Open Data, Open Access and the ORCiD ID.
Level: Advanced