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When you want to publish your work and/or present it at a conference, we recommend taking into account the following points:

Some rules of thumb 

  • Check if the publisher meets the following conditions:
    • ​Does the publisher offer support in the editing of your work?
    • Can the publisher offer quality control or peer review services?
    • Can the publisher demonstrably guarantee better distribution of your work?
      Extra tips:
      • Check whether you know one of the editors and contact this person with the question whether he/she is effectively editor of the journal and whether proper peer review is applied;
      • Check whether you know one of the authors of recent publications and ask him/her about experiences, especially regarding peer review.
  • Research the publisher’s and/or the conference’s reputation. In most cases, this can quickly be confirmed via Internet by typing the word "reputation" with the publisher’s name, the journal title, or the conference title into Google. If you are presenting your work at a conference, we also recommend reviewing the journal(s) or the conference proceedings, if mentioned, in which the conference papers will be published. If you are unable to find the necessary information on the Internet, this means that the publisher or conference is not well known. In that case, ask for additional references.
    Extra tips:
  • If you would like to publish your work in a journal or present it at a conference, try to find out if the journal or conference proceeding is indexed in databases such as Web of Science, SCimago, Scopus, or – for journals in the social sciences or the humanities – in the VABB list of peer-reviewed journals (pdf). These websites guarantee the quality of the journal or conference proceeding.
  • There are websites listing potentially questionable journals and/or conferences. These could be useful, but they are not always reliable and must be assessed critically.
    • The Journal Blacklist from Cabell's International: A subscription based database of journals that specialists from Cabell's International have flagged as probable threats. This database is also used by the Authoritative Panel from the VABB-SHW for its yearly screening for predatory open access journals, so that such journals and the publications that appear in them can be excluded from the VABB-SHW (also retroactively). UHasselt does not have a subscription to the Journal Blacklist, but if you would like to know whether or not a certain journal is included in this database, do not hesitate to contact the University Library! Also important to note is that the Journal Blacklist is constantly changing and that journals can be added or removed at any time. It is therefore advisable to also always follow the above rules of thumb.
  • If you want to publish your work in open access, check whether the publisher is a member of the Open Access Scholarly Publishers Association (OASPA) and, in the case of a journal, whether the journal is included in the Directory of Open Access Journals.
  • Most journal publishers will allow the post-print and/or published version of your work to be archived or used for academic purposes, which will enable Hasselt University to upload one or more of these versions to its Document Server.
    Tip: you can consult SHERPA/RoMEO for a listing of what specific publishers will or will not permit.

    In exceptional cases, the publisher of the journal will not permit the post-print and/or published version of your work to be archived and/or used for academic purposes. In this case, we recommend you to attach an addendum to the publisher’s publishing or copyright transfer agreement. You can also opt for a modified license, but please bear in mind that this is usually not accepted by commercial publishing houses.

If you still have doubts despite following the above rules of thumb, please contact the University Library (, 011/26.81.22) or choose an alternative.

Things to keep in mind when publishing

No more confidentiality

It is important to realize in advance that the publication of your work entails significant impact for the field of research to which it relates. In any event it means an end to the confidentiality of your research, which may still be ongoing. This is why you need to carefully consider whether and to what extent the confidentiality of your research still needs to be guaranteed.

Patent no longer possible

In extension of the above, publication of your work (or its title) will make a patent application to protect research results no longer possible. Moreover, a patent can only be requested for research results that are new and inventive, not for research results that have already been published. In contrast to works of authorship, patentable inventions by staff members will automatically revert to Hasselt University. Notice of such findings must be given before they are described in courses or books!

Staff members can find additional details on patent protection of research results or other intellectual property rights on the UHasselt Tech Transfer Office website. Should you have any queries or require more explanation on this subject, don’t hesitate to send an email to

Take into account image rights

If you wish to publish a work into which an image of one or more persons has been incorporated, you must obtain prior consent from the person or persons involved before you can distribute (or further distribute) this visual material. Every person holds image rights. This means that the creation and distribution of visual images of every individualized and recognizable person is subject to the consent of the person involved! This is regardless of the medium involved: a photograph, drawing, painting, video images, etc. Additionally, granting permission to create an image does not automatically mean permission to distribute this image. If the event of publication you will need to obtain consent in both cases. To avoid future problems, click here (docx) for a template that will serve to establish a written record of consent.

Respect copyright

Respect copyright. There is a significant probability that the sources you are using are protected by copyright. Click here for more details on the types of works that are protected by copyright. The section Copyright on the library website contains practical information about copyright, both regarding your own work and the use of someone else's work.