Launch of the new Document Server@UHasselt

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About the Document Server@UHasselt  |  About the new release (29 November 2019)  |  Help

About the Document Server@UHasselt

The repository Document Server@UHasselt, started in 2004, contains the scientific output and the artistic and designerly creations of Hasselt University as well as the annual reports and the magazines published by the university (nUweetjeHet and UHmagazine).

As a result of the open access policy, approved by the Board of Governors on April 12 2016 and starting on October 1 2016, each UHasselt author is expected to upload the author’s version of her/his peer-reviewed publications in the Document Server. Obviously, the author’s version is made public subject to compliance with the publishers’ policies. In this context, Hasselt University Library is lending UHasselt authors its full support. The Document Server is the visible part of the open access policy of Hasselt University.

The Document Server@UHasselt has become in 15 years’ time an invaluable instrument in the management of the publication output of the university. It contains essential information to support the development of a research policy by the Research Coordination Office. It provides the masterdata for:

  • the publication lists on the Who is Who pages;
  • the bibliometric reports;
  • the reporting to VABB, ECOOM, iMinds, FRIS, etc.;

If you are a researcher at Hasselt University, you can submit your publication(s) and artistic output. The University library will check the quality of the metadata and the publication will be added to the research collection. Publications with Hasselt University affiliation in the Web of Science will be checked by the University Library and uploaded  to the Document Server if not yet available, after which - if necessary - the researcher will be asked for the author’s version.

About the new release (29 November 2019)

The Document Server@UHasselt has been developed based on the open source software DSpace. Since 2011 version 1.7.2 is used and has been further developed with the support of the Computer department. DSpace has evolved in the meantime up to version 6.0, while version 1.7.2 is not supported anymore since a few years. Therefore  the university decided to upgrade the Document Server@UHasselt to the actual version of DSpace, but keeping the specific functionalities developed at UHasselt. The development was outsourced to 4Science, an Italian company specialized in DSpace software. A main reason to choose for 4Science was their commitment to publish the software code under an open source license and to integrate it in the core code of DSpace. Therefore the new Document Server will already contain features and functionalities which will only be available in the next release of DSpace in 2020.

The goal of the upgrade is to support the researcher as much as possible with the management of his publication output, specifically on the submit level. The complete new submission module makes it possible to upload a pdf of a published paper, where the system automatically extract all the metadata description. The same result can be realized entering an identifier like a DOI, PubMed ID, ArXiV ID or ORCID. The submission module will identify automatically the author names and journal titles. The researcher simply has to check the result and add a minimum of administrative information. The University library will do the control of the record on description and administrative metadata and on accessibility rules.

Finally, the user interface has also been ‘refreshed’, with extra possibilities for author and department listings, as well as export functionalities to reference managers and specific report formats (FWO and VABB).

The structure and input format of the artistic creations will be updated in a follow-up phase.


The University library created a few videos in which the different possibilities are explained to upload a publication in the Document Server@UHasselt:

Also available: checklist for new submissions in the Document Server (xls): which metadata fields are compulsary?

For urgent support contact:

  • Hilde Cleeren, 011/26.90.77
  • Pieter Lernout, 011/26.81.28