What is the open access policy of Hasselt University?

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Hasselt University endorses the importance of open access to personal research results as a driving force behind rapid, global dissemination, free of charge to its users, and avidly supports an open access vision based on the 'green road', whereby an institution’s own publication output is managed in a repository. Hasselt University promotes its own open access database, Document Server@UHasselt, for this purpose. The Board of Governors approved this open access policy on April 12, 2016.

In implementation of the UHasselt open access policy, every UHasselt author commits herself or himself to include each of her/his peer-reviewed journal articles and peer-reviewed proceedings papers in the Document Server@UHasselt, accompanied by the full text.

‘Full text’ is defined in this context as: the latest version of the text after peer review, but before the final layout of the publisher has been applied. This version is referred to as the ‘author version’ or the ‘post-reviewed preprint’. The University Library also aims to include the published version in the Document Server. The following provisions are to be observed in regard of this:

  • Should the publisher grant permission for the published version to be fully disclosed, the published version and the author’s version will be made available to everyone.
  • Should the publisher not permit full disclosure of the published version, then the published version will only be made accessible within the closed intranet of Hasselt University. The author’s version will then be made public subject to compliance with the publishers’ policies (cf. the Sherpa/Romeo database is used to check these policies.)

Access to the author’s version can be completely blocked for the duration of a specific period if this includes confidential information or if compliance is required with the protection of intellectual rights or agreements, made either within the institution or with third parties, with regard to the public communication of research results.

UHasselt authors are personally responsible for the correctness and completeness of their publications’ list.

Why does Hasselt University choose for the 'green road'?

Choosing the green road option has a lot of advantages: 

  • many research funds as well as the European Commission request or even mandate to make research available in open access for full exposure; by uploading a full text open access version in the Document Server you comply to this mandate;
  • maximum archiving (long-term storage) of the own publication output;
  • free choice of journal is guaranteed; authors still decide in which journal they choose to publish their research papers;
  • no risk of "double dipping" wherein the publishers retain both the fee for the open access publication of an article ('APC') plus the regular subscription price for the journal;
  • much cheaper than the golden road;
  • publication lists can be exported and integrated in websites;
  • publications are part of (a) evaluation and (b) the allocation and distribution of basic funding, research funding and resources, both within Hasselt University, Flanders and internationally.
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